About Cambridge Maintenance Services
Cambridge Maintenance Services is a nationwide supplier of mechanical and electrical building services maintenance with over 34 years of experience in delivering its building services maintenance to the corporate, healthcare, education, retail, transport and manufacturing sectors. It also ensures optimum energy efficiency for every property portfolio it manages.
We are experts in delivering compliant, safe, and efficient workplaces. Our nationwide building services maintenance solutions span the corporate, healthcare, education, retail, transport, and manufacturing sectors. Using advanced technology and data, we provide cutting-edge maintenance services that are trusted by major managing agents and independent clients alike. As a multi-award-winning business, our local teams are dedicated to providing personalised FM services that meet your specific needs.
Sales Ledger Administrator
Job Description:
Duties will include producing sales invoices using our current accounts package, Exchequer, and assisting with the transition to the Sage 200 accounts system. The role involves managing and resolving queries related to sales invoices and taking responsibility for a specific group of sites to ensure all invoicing is completed by month-end deadlines. The ideal candidate will be goal-driven, meeting monthly targets while maintaining accuracy and attention to detail. You will work across various client portals, each with different site and invoicing requirements. Handle general administrative tasks such as responding to emails, answering phone calls, and supporting the wider team.
Key Responsibilities:
•Input and maintain accurate sales ledger data, including processing sales invoices and credit notes.
•Set up new clients in Exchequer and the Work Order Manager, including tariff and JC code configuration.
•Carry out general day-to-day accounts tasks, responding to emails and phone calls promptly.•Liaise with customers, management, and other departments to resolve queries and issues efficiently.
•Support month-end procedures and work towards achieving monthly targets.
•Chase contractor and supplier invoices, checking quoted jobs and engineers’ labour for discrepancies.
•Provide assistance to colleagues during periods of holiday or sickness to ensure continuity of service
Location:
St Ives, Cambridgeshire
Hours of Work:
8.30am - 5pm Monday - Friday (37.5 hours per week)
Essential Skills & Qualifications:
• Strong written and verbal communication skills.
• Effective team player with the ability to work independently when required.
• Highly attentive to detail with a diligent and organised approach to work.
• Excellent time management skills and the ability to meet strict deadlines.
• Confident decision-maker who approaches tasks methodically and with initiative.
• Able to adapt quickly to new software and system implementations.
• Good working knowledge of Microsoft Office, particularly Excel.
• Committed, hardworking, and reliable with a positive and professional attitude.
Desired Skills & Qualifications:
•Sage 200 experience
•MRI experience
•Exchequer experience
•AAT Level 2
•Sales Ledger experience
What we offer
Holiday Allowance
Friendly office based team
Pension enrolment after 3 months service
Wellbeing 360 health benefits
Nationwide retail, travel and other discounts
Apply now
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